Priced quotes, a kit inventory, and a faster Files & Review
This week — quotes that price the fee and licence separately, a kit inventory, a rebuilt Files and Review, and a dashboard chasing only the current cut.
The headline this week is how a quote is priced, where your equipment lives, and how staff and clients work through files. A refreshed dashboard, contracts you can send without an account, and a set of fixes shipped with them.
Quotes split into the parts the trade prices separately
A quote line can now carry a real price breakdown instead of one flat number: a day rate for your time, a usage licence for how the client will use the work, a share of your kit's replacement cost, expenses, and a production fee for running the job — each priced on its own terms and each independently negotiable. Rush, overtime and weather days can sit in their own Surcharges group. Your rate card sets the defaults once, in Settings, and every line keeps its own copy of the numbers it used, so changing a rate later never rewrites a quote you've already sent. Clients see the total broken out by category, with the licence written out in plain English rather than a single "usage fee" line.
A new usage licence starts from a base usage rate: your day rate times a usage-base percentage, 100% by default. Extra shoot days do not multiply it. The multipliers in the rate card are labelled Studioscope defaults, and they sit lower than the first set we shipped — owned channels in one country for a year come in under half that base. A quote already sent keeps the numbers it was saved with. If you haven't set a day rate yet, the licence falls back to a percentage of the quote's other lines.
For the full reasoning behind the split and where the numbers come from, see the pricing guide. The builder itself lives in Scopes & quotes.
Know what's in your kit
Studios manage real equipment — camera bodies, lenses, lighting — and until now the only record of it was the rate card entry used to price a day of it. Kit now has its own home: what you own, its condition, what's booked out on which project and when it's due back, and its service history. A camera booked on one job can't be double-booked on another; the system won't let two projects claim the same body over the same dates.
Files and Review, rebuilt to get out of the way
Both tabs were reworked around getting the actual files higher up the page. The Files tab now has one toolbar for search, filters and tags, sortable columns, folders shown as rows instead of oversized cards, and it remembers whether you last left it in list or grid view. Hovering a thumbnail opens a larger preview, and on video, moving your mouse across it scrubs through the frames.
Review was redesigned so the client decisions you're waiting on are easier to compare at a glance, and a file the client sends back now shows their note right on the card instead of hidden in a side panel. Along the way we fixed two things clients could see: a teammate's name showing as "Someone" when they weren't assigned to the project, and files shared for viewing only — without asking for sign-off — showing up mixed in under "Signed off".
The dashboard only lists the cut that still needs an answer
The staff dashboard now leads with what needs you, what's waiting on clients, sign-offs from the past week, and revenue for founders. Each row shows the version and runtime, the client's note when they send a cut back, and a newer draft that hasn't been sent yet. Today's meetings include a Join link when one was added.
Uploading a new version used to leave the older ones in "Waiting on clients", and the reminder emails did the same — so a client could be chased about a cut that had already been replaced. Both now keep only the version that still needs a decision.
Send a scope to someone who isn't on Studioscope
The send dialog takes a name and an email. They open the link, confirm with a one-time code sent to that address, and sign as themselves. The signature records how they were checked, the exact document they were shown, and the consent they ticked. If the scope changes after the page was opened, signing waits until they see the new version. A blank canvas no longer counts as a signature.
The signed PDF shows the adjustments behind the total, assumptions, exclusions and cancellation terms, and ends with a certificate of completion.
Before a usage licence runs out
Founders and studio admins get a notification in the app and by email, starting 30 days before a signed usage licence ends. A licence that has already ended is left alone.
A few things that were getting in the way
Setup emails now come from Studioscope, skip a step you've already done, and no longer suggest an upgrade when the studio is already paying. Admins also get a "Set up your studio" checklist on the dashboard, which you can dismiss.
The filename in a notification email is now a real link to the file. Mail apps had been turning a name like "cut.mov" into a link to a website that doesn't exist. Scrubbing a video that plays from the review copy follows the point you jump to straight away. And opening a project you aren't assigned to comes back as not found, before any of it loads — studio admins can still open every project in the studio.
The full list is on the changelog.